10 Things to Consider When Working with a Bookkeeper

Make sure they sign a contract that places the responsibility for accurate records on them, including any penalties or fines issued by the tax office if an incorrect filing is blamed on the bookkeeper.


Invoice clients promptly – if you are slow with invoices, it may suggest to your bookkeeper that you either don’t really need the work done, or that it doesn’t matter if you’re paid.


Keep your financial records well-organized – if your bookkeeper can’t find what they are looking for, the time spent fixing the problem may cost more than the bill itself.


Make sure there are no personal connections between yourself and your bookkeeper – ideally, they should be a professional with the relevant qualifications and experience.


Have all invoices checked by another person or department before payment is made, to make sure that no unauthorized expenses have been billed.


Hold a company meeting once a month to discuss financial situations and progress, in order to keep lines of communication open and transparent.


Make sure you bookkeeper doesn’t have access to your bank accounts or any other key business infrastructure – for example, a separate system is needed for online payments, whereas a check-signing machine can be used by someone with proper authorization.


Be open about your business arrangements – if it looks as if you’re hiding something, your bookkeeper may start to wonder what it is.


Be alert to any possible infractions – for example, if you notice that someone has been charging meals and entertainment during a conference to the company account, rather than their own, there might be a problem.


Keep things simple by minimizing your overhead costs – you are more likely to save money on your accountant by hiring someone with basic qualifications rather than a qualified bookkeeper who’s also an MBA.


Interested in payroll and bookkeeping services? For more inquiries, you may contact us at  737-931-1413  or email us at  info@SimplifiedPB.com.